Community Engagement Coordinator

Working at the Foundation for a Healthier West Orange means being part of a team committed to building a lasting legacy for the West Orange community. We take on complex challenges through focused, collaborative, and learning-oriented work with shared leadership, care for one another, and accountability for meaningful outcomes.

Position Summary
As part of the Community Impact team, the Community Engagement Coordinator provides the backbone of Healthy West Orange events, festivals, programs, and outreach efforts. This role is accountable for end-to-end event logistics, including preparation, supplies, equipment, transportation, vendor coordination, inventory, calendaring, and setup/teardown.

Serving as a friendly, public-facing representative of Healthy West Orange, this role supports community-facing activation of initiatives such as the Join the Movement campaign through events, outreach activities, and on-the-ground engagement. The role also supports HUBB-related outreach and events as needed, ensuring consistency, reliability, and a positive experience for community members and partners.

Responsibilities & Accountabilities

• Deliver a professional, welcoming, and consistent Healthy West Orange presence at all events and outreach activities.
• Plan and execute event logistics with a high level of organization, accuracy, and follow-through.
• Coordinate materials, signage, tabling, equipment, and supplies to support public-facing campaigns, including Join the Movement.
• Collaborate closely with the team, volunteers, and community partners to ensure smooth event execution.
• Maintain event-related inventory, calendars, and logistics systems to support reliability and efficiency.

Physical and Work Environment Requirements

• This role requires demonstrated schedule flexibility, including availability for early mornings, evenings, and weekend events throughout the year. While not required daily, seasonal peaks and key initiatives may necessitate extended or non-traditional hours to support organizational priorities and community engagement activities.
• Due to the event-driven and community-facing nature of this position, the successful candidate must be able to stand and walk for extended periods of time and safely lift, carry, and move materials and supplies weighing up to 40 pounds.

Team Skills

Human & Interpersonal

• Communicates clearly and transparently across teams and with the community.
• Collaborates openly, builds trust, and shares information generously.
• Listens with curiosity and respect for diverse perspectives and lived experiences.
• Demonstrates empathy, respect, and care in how work is done and decisions are made.

Thinking & Execution

• Approaches challenges with practical problem-solving and creativity.
• Prioritizes effectively, making clear tradeoffs to focus effort where it matters most.
• Adapts to change, experiments, and learns from experience.
• Plans work, follows through on commitments, and communicates proactively.
• Uses insight and information to inform decisions and improve outcomes.

Community & Systems Orientation

• Builds and sustains relationships with care, responsiveness, and integrity.
• Understands how their work fits within the broader mission, community, and ecosystem.
• Willing to test ideas, learn, and take informed risks in service of impact.

Technical Skills

• Event logistics coordination and on-site execution
• Vendor, volunteer, and partner coordination
• Inventory and materials management
• Scheduling, calendaring, and task tracking
• Basic data tracking (attendance, sign-ups, follow-up)
• Demonstrated proficiency with spreadsheets, email systems, and digital sign-up platforms.
• Clear written and verbal communication for diverse groups
• Ability to set up, move, and manage physical event materials and equipment
• Thrives in fast-paced environment with multiple overlapping priorities and deadlines.
• Maintains composure and clarity while managing multiple and shifting priorities.

Experience
Relevant experience may come from nonprofit, community organizations, events, hospitality, education, or related environments.

Education

• High school diploma or equivalent required
• Additional coursework, certifications, or training in event coordination, logistics, community engagement, or related fields a plus
• Equivalent experience

We welcome passionate, mission-driven individuals who want to make a difference. Please email your resume and a cover letter indicating the position you wish to be considered for to careers@fhwo.org.